E D U C AT IO N MODERN SCHOOLIT November 2018 E D U C AT IO N MODERN SCHOOLIT November 2018 AUTOMATION Seamless synchronisation across systems MODERN COMMUNIC ATION Meet the students on their platform and strengthen cooperation HELP TO SELF HELP Make the learning experience engaging with digital tools TABLE OF CONTENTS What is UMS?.........................................................................................................................................................................................................................1 How the system is built............................ WHAT IS UMS? - And how can it help your school? IT-DEPARTMENT TEACHER Administrate more tasks without IT Automatic user management Easy registration of attendance Synchronises with AD Simple management of exams Self-help portal relieves IT STUDENTS Overview of schedule and homework in app O H O W T H E S Y S T E M I S B U I LT Different user interfaces for different users UMS consists of two parts; a frontend part and a backend part. The backend part is for the schools IT department and this is where you can decide how you would like to create and maintain your users, through the UMS BACKEND 3 E XC H A N G E R E V I E W E R The module makes it possible to link information from the administrative system with the AD, so information is automatically filled into the the AD and the IT department avoids having to enter it manually. With Exchange Reviewer the school can set the users reading p PASSWORD EXPIRATION ALERT POW E R S AV E Backend Thie module alerts students and staff when it is time to renew their password to the schools IT-system. This is a particular advance for users who bring their own devices, which are not on the schools network and thus do not get pop-ups when their pas OFFICE 365 6 Office 365 O F F I C E 365 S H A R E PO I N T I N T E G RAT I O N O F F I C E 365 S Y N C Our Office 365 SharePoint integration is developed for schools, which want to avoid manual administration tasks when they start using SharePoint in Office 365. With our Office 365 Sync module, you can integ O F F I C E 365 T I M E TA B L E B LO C K S Microsoft Teams consolidate all the well known functions from Office 365 in one digital hub. Teams is an ideal tool for teaching and learning with a abundance of possibilities for collaboration. This module creates timetable blocks in Office 365 for staf Office 365 OFFICE 365 UMS SHAREPOINT PORTAL ONENOTE CLASS NOTEBOOK Our Office 365 SharePoint Portal is a dedicated solution for school, which want an easy-to-use learning portal. Students and teachers are often presented with advanced and complex solutions that does everything they need and then G SUITE 10 G S U I T E T I M E TA B L E B LO C K S UMS integrates to G Suite with the module G Suite Sync. The module creates, maintain, and delete users and their e-mail accounts in G Suite. G Suite Timetable Blocks is developed for schools, which want to reduce the number of manual tasks connected to using GOOGLE DRIVE INTEGRATION We have developed an integration, which makes it easy for you to start using the Google Classroom learning portal and the Google Sites website tool. Google Drive is a popular Cloud Storage Service, which is free for the school to use. With Google Drive you can store and wo LMS 13 E L E A R N I N G F O RC E Our Canvas integration automatically creates and maintains users in Canvas, based on data from your student administration system. Our ELEARNINGFORCE SharePoint LMS integration automatically creates and maintains data in SharePoint, based on data from your student admini WIZDOM The integration automatically creates, maintains and deletes users, based on data from your student administrative system. It also creates and maintains group rooms, which teachers and students can use for teaching purposes. Rooms that are no longer in use are deleted automatically. This in SELF - SERVICE 16 Self-service E XA M H A N D L I N G SSO With Exam Handling, all permissions to the exam are controlled automatically, making sure students only have access to the drives and/or internet that relevant to them during the exam. Our Single Sign-on (SSO) module is developed for schools, which want to W E B T I M E TA B L E UMS Welcome makes it easy to gather all relevant information for new users in one place, helping students to get off to a good start. Web Timetable is an add-on module for UMS, which gives you timetables for students, teachers, rooms and classes in a simple web interface. W Self-service A DVA N C E D C S V E X PO RT G RA D E S With Advanced CSV Export, exporting relevant data from UMS as a CSV file is easy and hassle-free. The module enables you to choose the data you want to export and in the order you prefer, making sure you get exactly the data you need. This way H O M E WO R K With the Guest Users module, the school can welcome and manage individual, temporary users more efficiently. With this module, students can easily get an overview of their homework. The homework is shown as notes on each of the classes in the student's timetable. The module makes i Self-service LINKS M E RG E L E T T E R S The Links module makes it easy for users to access the schools most frequently used IT-systems and services, e.g. learning management systems, dictionaries, knowledge databases, the schools social media etc. Merge Lists is an effective tool, which makes PA S S WO R D K I O S K With Password Change, users with the appropriate rights e.g. teachers or administrative staff can change password for other uses with just a few clicks. Password Kiosk is developed to help users, who forgot their password to the schools IT system. Through the module, user Self-service UMS WEB USER INFO UMS Web is a user-friendly frontend interface, which makes it possible to use other frontend modules in UMS. User Info lets users update their own contact information, e.g. if they change their phone number or e-mail address. Similarly, the module lets students cho SMS 24 SMS SEND SMS Gives you access to all other SMS modules SMS Send is one of the pillars of our UMS solutions and it enables the use of a range of other SMS modules in UMS. SMS is an effective ways to reach your students, because students almost always have their phones within reach and therefore mes SMS SEND MODULES SMS Get more out of SMS Send S M S A L E RT S M S PA S S WO R D SMS Alert provides fast and effective warnings in case of fire, bomb threats, school shootings and other emergency situations. SMS Password makes it possible for the schools users to reset their own passwords, simp S M S T I M E TA B L E With SMS Subscription, you can send relevant news to your students automatically. Messages sent by SMS have a better chance of being read than e-mail. Because of this, it makes good sense to use SMS for your student communication, so your students are always up-to-date. With S M S W E LCO M E SMS Web Service allows third-party services or services you have developed yourself to send out SMS messages via the inLogic SMS Gateway. With SMS Welcome, new students automatically receive a welcome SMS, as soon as they are enrolled and set up as users in the schools system. AT TENDANCE REGISTRATION 29 Attendance AT T E N D A N C E R E G I S T R AT I O N Easily register and monitor attendance Attendance Registration is a tool for the educational sector, which makes it easy to register attendance. Through a simple and intuitive interface, the teacher can register who is present, who is late and w Attendance AT T E N DA N C E R E G I S T RAT I O N M O D U L E S Attendance statistics. Guardian Portal, and attendance registration card system AT T E N DA N C E R E G I S T RAT I O N A DVA N C E D Attendance Registration Advanced is an add-on module for schools that want extra functionalities in Attendance AT T E N DA N C E R E G I S T RAT I O N CA R D S Y S T E M Attendance Registration Card System is a system developed for schools. The system allows students to register their own attendance with i.e. their Student ID card. The students can swipe their card to check in when they arrive at APP 33 UMS SCHOOL APP App Modern student communication through smartphone With a customised UMS School App, you will connect with the students on their preferred communications platform. The app makes it easy for students to stay connected and keep up-to-date with the school and its initiatives. Our app i UMS SCHOOL APP MODULES App Add modules and get more functions APP APP & WEB AT TENDANCE REGISTRATION MY INFORMATION/USER INFO Attendance registration for UMS Web and UMS School App gives an easy overview with a lot of different functions. Students and teacher can easily update their contact i INTEGRATIONS 36 Integrations PA P E RC U T PRINT PAYMENT AND MANAGEMENT Our PaperCut integration automatically creates users in the PaperCut system, based on data from the administrative system. It can even assign printer cards automatically in UMS. This saves you both time and resources. The Print Payment and C A LC U L AT E YO U R P R I C E ONLY PAY FOR WHAT YOU NEED UMS is a solution that is custom-made for your needs. Instead of choosing a pre-packaged deal containing things you do not need, you are free to choose the modules you want no more, no less. This way you get a solution that is both cheaper PRICE EXAMPLE Below is an example of a college with 1,100 students. The school require a system to manage all their users, in order for the IT-department to save time and avoid performing multiple dull tasks. The teachers should be able to get started both faster and easier with their tasks and teac UMS PRICE LIST ANNUAL MAINTENANCE COST BY NUMBER OF STUDENTS MODULE NAME PRICE IN USD INSTALLATION TIME 0-2,000 2,001-4,999 5,000-9,999 APP UMS School App 6,900 USD - 3,100 USD 3,100 USD 3,100 USD Attendance Registration for app 1,150 USD - 770 USD 770 USD 770 USD 770 USD 1 - ANNUAL MAINTENANCE COST BY NUMBER OF STUDENTS MODULE NAME PRICE IN AUD INSTALLATION TIME 0-2,000 2,001-4,999 5,000-9,999 OFFICE 365 Office 365 Sync 3,850 USD 1 hour - - - Office 365 SharePoint integration 3,100 Office 365 Teams 3,850 USD 4 USD 16 hours 3,100 USD 3,850 USD 6, MODULE DEPENDENCIES Some modules are dependent on other modules. The dependencies are shown below. MODULE DEPENDENCY Advanced CSV Export UMS Web User Info UMS Web User Lock UMS Web ElearningForce LMS UMS Web Merge Letters UMS Web Attendance Registration UMS Web, SLI Attendance Registr S A I N T I G N AT I U S C O L L E G E R I V E RV I E W Case Saint Ignatius College Riverview in Sydney, Australia, were on the hunt for a system that could manage all their parent and student accounts. The school needed daily maintenance and management of as many as 2,900 parents and 1,600 student S T. F R A N C I S XAV I E R C O L L E G E Case One of the core elements in UMS is automation of processes, such as creating, maintaining, and deleting accounts in the Active Directory and other systems, resulting in time- and cost savings. This is exactly what St. Francis Xavier College in Canberr WWW.INLOGIC.DK/EN inLogic A/S Silkeborgvej 140 8700 Horsens Denmark Tlf. +45 42 40 88 00 sales@inlogic.dk CVR nr.. 33583605